At the end of a placement
You have reached the end of the placement. It is important that you complete all activities required before the students leave.
Communication continues to be the most important element to ensure a smooth transition at the completion of the placement. Consider communication with both the student and University Representative. By communicating effectively with both throughout the placement, this will ensure a smooth completion of the placement.
The final feedback session encompasses the final formal assessment and can be a lengthy challenging experience. The key to success is the planning.
The following are essential to consider when planning the final feedback session:
- Time - Allow sufficient time to ensure all communication can be completed thoroughly and to the satisfaction of both parties (i.e student and clinical educator).
- Venue – Find and book a room which has sufficient space and to allow comfort for both parties.
- Content – Plan for content. Write some notes to guide the session. This will ensure you do not forget anything.
- Evidence – Have some written evidence describing particular student experiences which you utilised to arrive at your feedback.
- Complete formal assessment as per profession guidelines. It can be helpful to give the student a copy of the assessment to complete prior to this session. This will give you an opportunity to see if the students self-reflections match your assessment.
- Think about the tone and language of the conversation. At all times you need to ensure the process is professional. Avoid emotive statements. Also, you will need to consider the individual student as you are aiming to be clear, concise and factual with your feedback. Ensure you use language which they understand.
- Allow time for the student to ask questions.
- Always be aware of your body language throughout the session.
Ensure you have read the relevant university manual and are aware of all paperwork that is required. Remember, if you forget something, it may be challenging to complete once the student has left.
Always check that the student has completed the necessary patient/client documentation prior to leaving the placement.
Always think about what happens next in your workplace. Does the student need to complete written and/or verbal handovers for continuation of their patient/clients' treatment?
Remember the check the student’s environment. Have they cleaned and tidied the area? Have they filed all paperwork? Have they shredded documents with confidential information that are no longer required? Is the environment ready for the next student/s?
Is there any information you would like
When the student has left, it will be time for you to reflect and evaluate the placement in order to help you prepare for future placements. Consider, is there anything you could do now that will assist this process e.g. feedback from student?
Prepare a list of the things you need to collect from the student to ensure you do not forget e.g. keys, identification badges.
Many sites find it useful to develop a checklist to ensure nothing is forgotten.
Creating/reviewing checklist for end of placement
NB if you already have a checklist, use the questions below to review your current checklist.
When developing a checklist, it is useful to have both the activity and a guideline for when it is required to be completed. The following is a guide to developing a checklist for the end of the placement. Please add or alter to ensure your workplace requirements are all included.
Allocate time in timetable. You will need to consider how long you will require for each student
- Choose a suitable venue
- Are you required to book a room?
- Book the room as soon as possible
- Write yourself a guideline for the meeting
- Allocate yourself time to consider content
- Ensure you consider the tone and language of the discussion
- Allocate yourself time to record evidence of the student performance for examples in your discussion
- Allocate yourself time to complete the formal assessment
Ensure you have all of the required paperwork from the university
Allocate yourself time to become familiar with and complete the paperwork
Do you have the mailing/email address for these documents?
Is the student required to complete written or verbal handovers?
When will they do this and who will receive them?
Check the student environment
Ensure student has completed the necessary patient/client documentation
Do you require anything to be completed to help you evaluate the placement e.g. student feedback
What do you need to collect from the student and when? e.g. keys, ID
Is there anything else that you need to do and when do you need to do it?